Sales / Office Administrator - Amsterdam

We are seeking a proactive and organized Sales Assistant / Office Administrator to support our sales and operations teams. This role ensures excellent service throughout the sales cycle and order fulfillment, combining administrative support with a strong customer-focused approach. The position is ideal for someone looking to refine their leadership skills while contributing to a fast-paced, dynamic environment.

Key Responsibilities

Sales Support:

• Perform general data entry tasks and maintain accurate records

• Process new sales orders and follow through with contract review and purchasing

• Review open orders, obtain acknowledgements, resolve issues, and communicate updates

• Complete new customer forms and set up in company systems

• Obtain price and lead-time quotes for services as required

• Track invoices, PODs, CoCs, and other key documents

• Provide backup administrative support to Account Managers and colleagues

• Answer, screen, and route phone calls professionally and efficiently

Office Administration:

• Handle and verify office invoices and expenses

• Manage office facilities, including maintenance requests, cleaning services, building access, and IT equipment requests

• Purchase and track office supplies

• Schedule meetings and coordinate lunch or dinner arrangements

• Welcome and onboard new employees, ensuring access and necessary equipment is provided

• Support internal IT systems, orientation, and team integration processes

Core Competencies

• Excellent attention to detail and follow-through

• Strong written and verbal communication skills

• Ability to work effectively within a team and cross-functionally

• Strong problem-solving and analytical skills

• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment

• Professional, responsive, and customer-focused attitude

• Demonstrated leadership potential and goal-oriented mindset

Requirements

• High School or GED equivalent; Bachelor’s degree preferred

• 2+ years of administrative support experience, ideally in supply chain or related industries

• Experience in electronic components or computer parts industries preferred

• Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint
  
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